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Hi Claire,
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<div class="">We use an instruct-eric system (Aria) (<a href="https://instruct-eric.eu/dashboard/?t=instructeric" class="">https://instruct-eric.eu/dashboard/?t=instructeric</a>) which is pretty good for our needs. It has the shining advantage of being free,
and and offers a number of nice options for equipment booking. I attach a screen shot so you can get an idea of what the calendar looks like. You set up each instrument individually, and can set ‘rules’ for each separate piece of equipment, as well as rules
(for example, beginner users need to have booking approved, only advanced users can book out of hours, that sort of thing). Users set up their own account then can make bookings. The booking form for each piece of equipment is configurable, which is really
handy if, like us, you need to collect specific information about Faculty/grant/project for reporting purposes. You can put outages onto the system easily to communicate when the system is down (and keep track!). You can write out reports on bookings, really
useful for charging and report writing (I use a spreadsheet to convert the output from Aria into a format for our finance-doest take long). </div>
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<div class="">It can take a bit of time to get the system configured how you would like, but I think thats probably true for most system. We have been using it for a few years and very happy with it.</div>
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<div class="">Happy to talk more about this offline, if it would be useful. Interested to see what others are using! </div>
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<div class="">Best wishes,</div>
<div class="">Becky</div>
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________________________________________________</div>
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Rebecca Thompson<br class="">
Senior cryo-Electron Microscopy Support Scientist/Facility manager <br class="">
Astbury Biostructure Laboratory<br class="">
University of Leeds<br class="">
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Email<span class="Apple-tab-span" style="white-space: pre;"> </span><a href="mailto:r.f.thompson@leeds.ac.uk" class="">r.f.thompson@leeds.ac.uk</a><br class="">
Phone<span class="Apple-tab-span" style="white-space: pre;"> </span>0113 3438957/3438959 (office/Titan Krios control room)</div>
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Mobile<span class="Apple-tab-span" style="white-space: pre;"> </span>07816179813<br class="">
Location<span class="Apple-tab-span" style="white-space: pre;"> </span>Roger Stevens 5.40<br class="">
Linkedin<span class="Apple-tab-span" style="white-space: pre;"> </span> <span class="Apple-tab-span" style="white-space: pre;">
</span><a href="https://uk.linkedin.com/in/1rebeccathompson" class="">https://uk.linkedin.com/in/1rebeccathompson</a><br class="">
Twitter<span class="Apple-tab-span" style="white-space: pre;"> </span> Bex_16</div>
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<div class="">On 28 Jun 2019, at 07:51, Jacomina KRIJNSE LOCKER <<a href="mailto:jacomina.krijnse-locker@pasteur.fr" class="">jacomina.krijnse-locker@pasteur.fr</a>> wrote:</div>
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<span lang="EN-GB" class="">Dear Claire, here at Institut Pasteur we are obviously using PPMS from stratocore and we are very happy with it. It has a whole lot of features, besides just booking equipment, that come in very handy in an EM facility; to name
just a few:<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class="">Parameters about booking- and down-times<span class="Apple-converted-space"> </span><o:p class=""></o:p></span></div>
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<span lang="EN-GB" class="">Billing features (actually stratocore/Pasteur is working on a feature such that billing it automatically transferred to our financial admin; until now we have to extract the numbers from the system ourselves)<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class="">Features to follow projects, etc.<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class=""><o:p class=""> </o:p></span></div>
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<span lang="EN-GB" class="">I believe the software is not cheap though; I have heard numbers of around 8000 euro/year.<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class="">I hope this helps,<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class="">Best Jacomine<o:p class=""></o:p></span></div>
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<span lang="EN-GB" class=""><o:p class=""> </o:p></span></div>
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<span lang="EN-GB" class=""><o:p class=""> </o:p></span></div>
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<span lang="EN-GB" class=""><o:p class=""> </o:p></span></div>
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<span lang="EN-GB" style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">-- <o:p class=""></o:p></span></div>
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<span lang="EN-GB" style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">Jacomina Krijnse Locker<o:p class=""></o:p></span></div>
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<span lang="EN-GB" style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">Unit for technology and service,<o:p class=""></o:p></span></div>
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<span lang="EN-GB" style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">Ultra-structural bio-imaging (UBI)<o:p class=""></o:p></span></div>
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<span lang="EN-GB" style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">Centre for resources and research in technology (C2RT)<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">Institut Pasteur<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">28, rue du Dr. Roux<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">75015 PARIS, France<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">T. +33 145688573<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class="">M. +33 647310637<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class=""><o:p class=""> </o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class=""><a href="https://research.pasteur.fr/en/team/ultrastructural-bioimaging-utechs-ubi/" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">https://research.pasteur.fr/en/team/ultrastructural-bioimaging-utechs-ubi/</a><o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: 'Comic Sans MS';" class=""><a href="https://research.pasteur.fr/en/member/jacomine-krijnse-locker/" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">https://research.pasteur.fr/en/member/jacomine-krijnse-locker/</a></span><o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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<b class=""><span style="font-size: 12pt;" class="">From:<span class="Apple-converted-space"> </span></span></b><span style="font-size: 12pt;" class="">3dem <<a href="mailto:3dem-bounces@ncmir.ucsd.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">3dem-bounces@ncmir.ucsd.edu</a>>
on behalf of Claire Atkinson <<a href="mailto:claire.elizabeth.atkinson@gmail.com" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">claire.elizabeth.atkinson@gmail.com</a>><br class="">
<b class="">Date:<span class="Apple-converted-space"> </span></b>Friday 28 June 2019 at 00:39<br class="">
<b class="">To:<span class="Apple-converted-space"> </span></b>"<a href="mailto:CCPEM@jiscmail.ac.uk" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">CCPEM@jiscmail.ac.uk</a>" <<a href="mailto:CCPEM@jiscmail.ac.uk" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">CCPEM@jiscmail.ac.uk</a>>,
"<a href="mailto:3dem@ncmir.ucsd.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">3dem@ncmir.ucsd.edu</a>" <<a href="mailto:3dem@ncmir.ucsd.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">3dem@ncmir.ucsd.edu</a>><br class="">
<b class="">Subject:<span class="Apple-converted-space"> </span></b>[3dem] Recommendations for booking/billing software<o:p class=""></o:p></span></div>
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Hi all,<span class="Apple-converted-space"> </span><o:p class=""></o:p></div>
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What have your experiences been with different booking/billing softwares e.g. ilab, stratocore etc? We're just trying to get a feel for if theres something out there that people really love (or hate!)?<o:p class=""></o:p></div>
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Best,<o:p class=""></o:p></div>
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Claire<o:p class=""></o:p></div>
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<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">_______________________________________________</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">3dem
mailing list</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="mailto:3dem@ncmir.ucsd.edu" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">3dem@ncmir.ucsd.edu</a><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="https://mail.ncmir.ucsd.edu/mailman/listinfo/3dem" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">https://mail.ncmir.ucsd.edu/mailman/listinfo/3dem</a></div>
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